The IEPF-5 E-Verification Report is the web form through which a company or bank’s Nodal Officer or Deputy Nodal Officer verifies a claimant’s Form IEPF-5 application before the IEPF Authority processes the refund. It is governed by Rule 7(3) of the Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Rules, 2016.

Within 30 days of the claim’s submission, the company/bank must send an online verification report to the Authority, confirming the details in the claimant’s IEPF-5, in the format specified, along with scanned copies of the claimant’s originally submitted physical documents, duly certified by the Nodal Officer.

Who Should File the E-Verification Report / When is it Filed

The Nodal Officer or Deputy Nodal Officer of the company/bank against which an IEPF-5 claim has been filed must submit the E-Verification Report within 30 days of the claimant submitting the following to the IEPF Authority: the IEPF-5 SRN, the date of posting the original documents, and a scanned copy of the postal receipt and duly stamped indemnity bond.

Important Checkpoints Before Filing

  • The company/bank must be registered with MCA and hold a valid, approved CIN/BCIN
  • The signing person must hold a valid, non-expired, non-revoked DSC, registered on the MCA portal against the PAN provided
  • The PAN entered must be valid
  • The Nodal Officer/Deputy Nodal Officer profile must be updated under the Business category before the IEPF-5 E-Verification Report form becomes accessible
  • The IEPF-5 SRN entered must be valid, with status ‘Pending for e-Verification Report’
  • The affixed DSC must be registered against the DIN/PAN/Membership number entered
  • The PAN in the company/bank signatory field must be associated with the CIN/BCIN under the Nodal Officer/Deputy Nodal Officer designation as of the filing date
  • The SRN of the underlying IEPF-1/1-INV/IEPF-1A/IEPF-4 filing quoted must be valid and approved
  • No other IEPF-5 (pending or approved) should exist with the same folio number or demat account as entered by the claimant against the same CIN/BCIN in prior financial years
  • ‘Shares’ is a recognised claim type, requiring the correct Depository (field 9) and source folio/Demat ID (field 11) to validate against NSDL/CDSL records
  • Clicking ‘Validate’ auto-prefills the ‘Free Balance’ in the E-Verification form
  • The source folio/Demat ID must match the depository records as of the original corporate action

Step-by-Step Filing Process

  1. Login to MCA portal with Nodal Officer/Deputy Nodal Officer credentials
  2. Confirm the login role is Nodal/Deputy Nodal Officer
  3. Check the ‘Pending for Action’ tab after login
  4. Click ‘File E-Verification’ against the relevant IEPF-5 SRN
  5. Fill up the application, verifying the claimant’s details
  6. Optionally save as draft
  7. Submit the webform

Signing Requirements

  • Digitally signed by the Nodal Officer or Deputy Nodal Officer, with a valid, non-expired, non-revoked DSC registered against their PAN

Fee Structure

No filing fee is prescribed for the E-Verification Report itself, but a delay fee of ₹50 per day applies (capped at ₹2,500), measured from 30 days after the claimant’s submission to IEPFA of the SRN, posting date, and mandatory scanned attachments (postal receipt and indemnity bond).

Processing Mode

The IEPF-5 E-Verification Report is processed in Conditional-STP mode.

Frequently Asked Questions (FAQs)

Q1. Who files the E-Verification Report? The Nodal Officer or Deputy Nodal Officer of the company/bank against which the IEPF-5 claim was filed — not the claimant.

Q2. What is the filing deadline? Within 30 days of the claimant’s submission of the required details and documents to the IEPF Authority.

Q3. Is there a penalty for late filing? Yes — ₹50 per day, capped at ₹2,500.

Q4. What prerequisite must be completed before this form becomes accessible? The Nodal Officer/Deputy Nodal Officer profile must first be updated under the Business category on the MCA portal.

Q5. Is this form processed automatically? It is processed in Conditional-STP mode, combining automated checks with the Nodal Officer’s manual verification.

Disclaimer

This article is based on the official Instruction Kit for the IEPF-5 E-Verification Report published by the Ministry of Corporate Affairs (MCA), Government of India. While every effort has been made to ensure accuracy, the content is intended for general guidance purposes only. MCA forms, rules, and fee structures are subject to change through amendments to the Companies Act, 2013 or notifications issued thereunder.

In case of any inconsistency or doubt, readers are advised to refer to IEPF Authority resources and the MCA website.