Form DIR-9: Complete Guide to Report by Company to Registrar for Disqualification of Directors
Form DIR-9 is the web form filed by a company to report the disqualification of a director to the Registrar of Companies (RoC). It is governed by Section 164 of the Companies Act, 2013 and Rule 14(2) of the Companies (Appointment and Qualification of Directors) Rules, 2014.
Purpose: Where any of the disqualification grounds specified under Section 164 apply to a director, the company must inform the RoC of the disqualification by filing Form DIR-9.
When is DIR-9 Filed?
The company must report a director’s disqualification for reasons such as:
- Being of unsound mind, as declared by a competent court
- Being an undischarged insolvent, or having a pending insolvency application
- Conviction for an offence (moral turpitude or otherwise) with imprisonment of 6 months or more, where 5 years have not elapsed since expiry of the sentence
- An order disqualifying the director, passed by a court/Tribunal and still in force
- Conviction under Section 188 (related party transactions) within the preceding 5 years
- Failure to pay calls, non-compliance with Section 152(3) or Section 165(1), or failure to repay deposits/debentures/dividends within the prescribed timelines
Important Checkpoints Before Filing
- Applicant must be registered as a Business User on the MCA portal
- Company must be registered with MCA and have a valid CIN/FCRN
- DSC of the signing authority must be valid, non-expired, non-revoked, and registered against the DIN/PAN/Membership number provided
- Signatory must be associated with the CIN/FCRN of the company under the selected designation
- The DIN entered must be an approved DIN
- Webform must not be signed by a disqualified director, or by a Director/Manager/CS/CEO/CFO in respect of whom DIR-12/Form 32 is pending for payment/approval
Step-by-Step Filing Process
- Login to MCA portal → MCA Services → E-Filing → Company Forms Download
- Navigate to the header “DIN related filings”
- Access “Report by the company to Registrar for disqualification of Directors (Form No. DIR-9)”
- Enter CIN (auto-populated for company users; searchable for professionals; dropdown for other business users)
- Fill up the application
- Optionally save as draft (enabled once CIN is entered)
- Submit the webform and note the SRN
- Affix DSC
- Upload the DSC-affixed PDF on MCA portal
- Pay Fees (within 15 days of SRN generation for upload, and 7 days of upload for payment, or due date + 2 days, whichever is earlier)
- Receive acknowledgement
Field-Level Instructions
Field 3(b): Reason for Disqualification
- Select the applicable reason(s) via checkbox; at least one selection is mandatory; multiple selections are allowed
Field 4: Particulars of the Director
- DIN must be valid; name, father’s name, and address are prefilled and non-editable based on DIN
- “Position held by the Director in the last five years” — up to 500 characters
Mandatory Attachments
| Attachment | Mandatory? |
|---|---|
| Copy of court order | Mandatory for reasons involving unsound mind, insolvency, conviction, or a court/Tribunal disqualification order |
| Optional attachments (up to 5) | Optional |
- Format: PDF or JPG; each attachment up to 2 MB
Signing Requirements
- Digitally signed by Director / Manager / Company Secretary / CEO / CFO of the company
- Director: enter approved DIN; Manager/CEO/CFO: DIN or valid PAN; Company Secretary: valid membership number
Fee Structure
Normal Filing Fee
| Nominal/Contribution Amount (INR) | Fee (INR) |
|---|---|
| Less than 1,00,000 | 200 |
| 1,00,000 to 4,99,999 | 300 |
| 5,00,000 to 24,99,999 | 400 |
| 25,00,000 to 99,99,999 | 500 |
| 1,00,00,000 or more | 600 |
Companies without share capital: ₹200
No additional/delay fee is applicable for DIR-9.
Processing Mode
Form DIR-9 is processed in STP mode — taken on record electronically without further processing. There is no provision for resubmission.
Useful Links
Frequently Asked Questions (FAQs)
Q1. Who is responsible for filing DIR-9? The company in which the disqualified director is/was associated must report the disqualification to the RoC.
Q2. What is the linked follow-on form for a disqualified director seeking relief? Form DIR-10, which the disqualified director can file with the Regional Director to seek removal of the disqualification, quoting the SRN of DIR-9.
Q3. Is professional certification required for DIR-9? No; it is signed only by the company’s authorised signatory (Director/Manager/CS/CEO/CFO) — no separate practicing-professional certification field exists.
Q4. Is there a fee for filing DIR-9? Yes, the normal RoC fee slab applies based on nominal share capital; there is no additional delay fee.
Q5. Can DIR-9 be filed without a court order? A court order attachment is mandatory only where the reason for disqualification specifically involves a court/Tribunal order, conviction, insolvency, or unsound mind declaration.
Disclaimer
This article is based on the official Instruction Kit published by the Ministry of Corporate Affairs (MCA), Government of India. While every effort has been made to ensure accuracy, the content is intended for general guidance purposes only. MCA forms, rules, and fee structures are subject to change through amendments to the Companies Act, 2013 or notifications issued thereunder.
In case of any inconsistency or doubt, readers are advised to refer to the official MCA helpkit and resources available on MCA website.