Form DIR-3C: Complete Guide to Intimation of DIN by Company to the Registrar
Form DIR-3C is the web form filed by an Indian company to intimate the Director Identification Number (DIN) of its directors, and the Income-tax PAN of its Manager/Secretary, to the Registrar of Companies. It is governed by Section 157 of the Companies Act, 2013 and Rule 10A(2) of the Companies (Appointment and Qualification of Directors) Rules, 2014.
Process flow: Every director must inform all companies in which they are a director of their allotted DIN (via Form DIR-3B / DIN-2) within 30 days of receiving the DIN approval intimation. Similarly, the Manager and Secretary must inform the company of their Income-tax PAN. The company must then inform the Registrar of the DIN/PAN in Form DIR-3C, within 15 days of receiving the intimation.
Who Should File DIR-3C link
- Every Indian company that has received DIN intimation from a director (via DIR-3B), or PAN intimation from its Manager/Secretary
Important Checkpoints Before Filing link
- Applicant must be registered as a Business User on the MCA portal
- Company must be registered with MCA and have a valid CIN
- DSC of the signing authority must be valid, non-expired, and non-revoked, and registered against the DIN/PAN/Membership number entered
- Signatory’s DIN must not be flagged for disqualification
- Company status must be Active, Dormant, or Active-in-progress
- Date of appointment entered must be earlier than the date on which regular DIN filing is enabled
- The filing must not be a duplicate of a DIN/PAN filing already done by the company
- DIR-3C cannot be filed if the DIN is already associated with the company
- For appointment/change in designation of an independent director, the DIN and PAN/Passport must be registered with IICA
- Normal fee applies only if filed within 7 days of the earliest event date entered; beyond that, additional fee applies
- Multiple event dates can be entered in one form only if they fall within 7 days of each other and within 7 days of the system date; otherwise separate forms are required
Step-by-Step Filing Process link
Initial Submission link
- Login to MCA portal → MCA Services → E-Filing → Company Forms Download
- Navigate to “DIN related filings”
- Access “Intimate information of directors, managing director, manager and secretary by an Indian company (Form No. DIR-3C)”
- Enter CIN (auto-populated for company users, searchable for professionals)
- Fill up the application
- Optionally save as draft (enabled after entering CIN)
- Submit the webform and note the SRN
- Affix DSC
- Upload the DSC-affixed PDF on MCA portal
- Pay Fees (within 15 days of SRN generation for upload, and 7 days of upload for payment, or due date + 2 days, whichever is earlier)
- Receive acknowledgement; approval/rejection intimation is emailed to the registered user
Resubmission link
- Login → Application History → select DIR-3C application marked ‘Resubmission Required’
- Fill, submit, affix DSC, and upload within 15 days of resubmission marking
Field-Level Instructions link
Field 4: Authorised Capital link
- Must be greater than zero
Field 7: Managing Director/Director Count link
- Total MD/directors as on date of filing must be ≥ 2 (private) or ≥ 3 (public); details of up to 12 director blocks can be filed per form
Field 8(g): Date of Receipt of Form DIN-2/DIR-3B link
- Must be ≥ date of approval of DIN by the Central Government (field 8(f)) and ≤ system date
- Triggers the mandatory “Copy of Form DIN-2/DIR-3B” attachment
Field 9: Manager/Secretary Details link
- PAN, name, father’s name, address, date of birth, and date of appointment must be provided if PAN is entered
- PAN must be unique across the Manager and Secretary blocks for the same designation
Mandatory Attachments link
| Attachment | Mandatory? |
|---|---|
| Copy of Form DIN-2/DIR-3B | Mandatory if date entered in field 8(g) |
| Optional attachments (up to 5) | Optional |
- Format: PDF or JPG; each attachment up to 2 MB; total up to 10 MB
Signing Requirements link
- Company signatory: Managing Director / Director / Manager, digitally signed with DIN or Membership number as applicable
- Certification: Company Secretary (in whole-time practice) or the Company Secretary in full-time employment with the company, with valid membership number
- The signatory must certify authorisation by board resolution (date required)
Fee Structure link
Normal Filing Fee
| Nominal Share Capital (INR) | Fee (INR) |
|---|---|
| Less than 1,00,000 | 200 |
| 1,00,000 to 4,99,999 | 300 |
| 5,00,000 to 24,99,999 | 400 |
| 25,00,000 to 99,99,999 | 500 |
| 1,00,00,000 or more | 600 |
Companies without share capital: ₹200
Additional (Delay) Fee
Filing must be done within 15 days of the earliest event date entered in the webform.
| Period of Delay | Additional Fee |
|---|---|
| Up to 15 days | 1× normal fee |
| More than 15 up to 30 days | 2× normal fee |
| More than 30 up to 60 days | 4× normal fee |
| More than 60 up to 90 days | 6× normal fee |
| More than 90 up to 180 days | 10× normal fee |
| More than 180 days | 12× normal fee |
If no event date is entered (i.e., the form is filed only for Secretary/Manager PAN intimation), only the normal fee applies — no additional fee.
Processing Mode link
Form DIR-3C is always processed in Non-STP mode — every submission is reviewed manually.
Useful Links link
Common Rejection Codes link
| # | Reason for Rejection |
|---|---|
| 1 | Documents attached are not proper/legible |
| 2 | Documents attached are not valid |
| 3 | Information provided does not match company records |
| 4 | Information in the form is incorrect |
| 5 | Others |
Frequently Asked Questions (FAQs) link
Q1. What is the purpose of Form DIR-3C? It allows a company to inform the Registrar of the DIN of its directors (and PAN of Manager/Secretary), as intimated to it under DIR-3B / DIN-2.
Q2. What is the time limit for filing DIR-3C? Within 15 days of the company receiving intimation from the director/Manager/Secretary.
Q3. Is there a fee-free filing window? Yes — if filed within 7 days of the earliest event date entered, only the normal fee (no delay multiplier) applies.
Q4. Can DIR-3C be filed in STP mode? No, it is always processed in Non-STP mode with manual review.
Q5. What happens if a director’s DIN is already linked with the company? DIR-3C cannot be filed again for a DIN that is already associated with the company — it would be treated as a duplicate filing.
Disclaimer
This article is based on the official Instruction Kit published by the Ministry of Corporate Affairs (MCA), Government of India. While every effort has been made to ensure accuracy, the content is intended for general guidance purposes only. MCA forms, rules, and fee structures are subject to change through amendments to the Companies Act, 2013 or notifications issued thereunder.
In case of any inconsistency or doubt, readers are advised to refer to the official MCA helpkit and resources available on MCA website.