Form CHG-8: Complete Guide to Application for Condonation of Delay or Rectification of Charge Particulars on MCA Portal
What is Form CHG-8?
Form CHG-8 is the web form filed with the Regional Director (Central Government) for:
- Condonation of delay in filing the particulars of satisfaction of charge beyond the prescribed time period under the Companies Act, 2013
- Rectification of omission or misstatement of any particular in respect of creation, modification, or satisfaction of charge
It is governed by Section 77(1) read with Section 87 of the Companies Act, 2013 and Rule 12(2) of the Companies (Registration of Charges) Rules, 2014.
Key Distinction: CHG-8 is not a routine charge filing — it is a relief application filed when the normal time limits for filing CHG-1, CHG-4, or CHG-9 have been missed, or when an error needs to be corrected in an already-filed charge form.
When is CHG-8 Filed?
CHG-8 is filed in two scenarios:
1. Condonation of delay in satisfaction of charge When the company fails to file CHG-4 (satisfaction of charge) within the prescribed period and the delay exceeds the period for which additional fees are payable under CHG-4.
2. Rectification of omission or misstatement When any particular in a previously filed CHG-1 (creation/modification) or CHG-4 (satisfaction) or CHG-9 (debenture charge) is found to be incorrect, omitted, or misstated and needs to be corrected.
Important Checkpoints Before Filing
- Register on MCA portal before filing
- Company must have a valid and approved CIN or FCRN
- DSC must be registered on MCA portal against the correct DIN/PAN/Membership number
- Authorised signatories must have an approved DIN, valid PAN, or valid membership number
- DSC must be valid, non-expired, and non-revoked
- SRN of the relevant CHG-1 (old Form 8) / CHG-4 (old Form 17) must be available before filing
- For resubmission: T+15 days from ‘Resubmission Required’ marking must not have elapsed
Step-by-Step Filing Process
Option 1: Via MCA Services Menu
- Login to MCA portal
- Go to MCA Services → E-Filing → Company Forms Download
- Navigate to “Charge related filings”
- Access “RD approval for delay in creation / modification / rectification of charge (CHG-8)”
- Enter Company Information
- Fill up the application
- Optionally save as draft (enabled after entering CIN)
- Submit the webform
- Note the SRN generated
- Affix DSC on the generated PDF
- Upload DSC-affixed PDF on MCA portal (within 15 days of SRN generation)
- Pay Fees within 7 days of successful PDF upload, or due date + 2 days, whichever is earlier
- Receive acknowledgement
- Approval or rejection letter sent to registered email after processing
Option 2: Via MCA Search Bar
Search for “CHG-8” on the MCA homepage and proceed from Step 3 above.
Resubmission Process
Option 1 — Via Dashboard:
- Login → Application History
- Select CHG-8 with status ‘Resubmission Required’
- Fill, submit, affix DSC, and upload within 15 days of BO marking resubmission
Option 2 — Via Notification Email:
- Click the link in the resubmission email
- Login, fill, submit, affix DSC, and upload
Daily SMS and email reminders are sent if DSC-affixed PDF is not uploaded within 24 hours of SRN update, for up to 15 days.
Field-Level Instructions
Field 1: CIN / FCRN
- Company users: auto-populated
- Professional users: searchable by company name
- Other business users: dropdown of associated CINs
- Must be a valid CIN or FCRN
Field 3: Purpose of CHG-8
Select one of:
- Delay in registration of satisfaction of charge — for condonation of delay in CHG-4
- Rectification of omission or misstatement in:
- Creation of Charge
- Modification of Charge
- Satisfaction of Charge
Field 4: The Application is Made by
- The Company — Declaration section for the company is displayed
- Any other interested person — Declaration section for charge holder/ARC/assignee/other is displayed
Field 5: Form Number of Relevant Form
- CHG-1 (or old Form 8): for creation or modification of charge
- CHG-4 (or old Form 17): for satisfaction of charge (auto-selected when satisfaction/delay is chosen)
- CHG-9 (or old Form 10): for debenture charges
- Note: CHG-4 cannot be selected for creation or modification sub-options
Field 5: SRN of the Form Selected Above
- Must be a valid SRN belonging to the form selected (CHG-1/CHG-9/CHG-4)
- Must be associated with the company’s CIN
Field 6: Charge Identification Number (ID)
- Pre-filled from the charge master based on the SRN provided in Field 5
- If pre-filled, it is non-editable
- Must be a valid Charge ID
Field 7(a): Date of Creation/Modification/Satisfaction in the Relevant Form
- Pre-filled from the respective form based on SRN
- Must be ≤ current date
Field 7(b): Amount of Charge
- Pre-filled from the respective form
- Must be a positive integer
Mandatory Attachments
| Attachment | Mandatory? |
|---|---|
| Instrument creating/modifying/satisfying the charge | Mandatory |
| Affidavit | Mandatory if rectification of omission or misstatement is selected |
| Confirmation from the charge holder | Mandatory if rectification of omission or misstatement is selected |
| Optional attachments (up to 5) | Optional |
- Format: PDF or JPG; max 2 MB per file; total up to 10 MB
Signing Requirements
If Applicant is the Company
- Declaration with Board resolution number and date
- Date must be ≥ incorporation date / establishment date and < system date
- Signed by: Director / Manager / CS / CEO / CFO / IRP/RP/Liquidator (Indian company) or Authorised Representative (foreign company)
- IRP/RP/Liquidator: company status must be ‘Under CIRP’ or ‘Under Liquidation’
- Designation auto-filled from declaration selection; non-editable
If Applicant is Any Other Person
Only one of the following three signatories is required (once one is selected, the others are disabled):
- Charge Holder — PAN required
- ARC or Assignee — PAN required
- Any other designation — PAN required
Fee Structure
No delay fee applies to CHG-8. Fee is based on the company’s authorised share capital.
Companies with Share Capital
| Authorised Share Capital | Other than OPC & Small Company (INR) | OPC & Small Company (INR) |
|---|---|---|
| Up to ₹25,00,000 | 2,000 | 1,000 |
| Above ₹25,00,000 up to ₹50,00,000 | 5,000 | 2,500 |
| Above ₹50,00,000 up to ₹5,00,00,000 | 10,000 | 10,000 |
| Above ₹5,00,00,000 up to ₹10 crore | 15,000 | 15,000 |
| Above ₹10 crore | 20,000 | 20,000 |
Other Cases
| Type | Fee (INR) |
|---|---|
| Company limited by guarantee (no share capital) | 2,000 |
| Section 8 Company (with valid licence) | 2,000 |
| Foreign Company | 5,000 |
Processing Mode
CHG-8 is processed in Non-STP mode — reviewed manually by the Regional Director (Central Government). An approval or rejection letter is sent to the applicant’s registered email after processing.
Rejection Codes
The Regional Director may reject CHG-8 applications for the following reasons:
| Code | Reason |
|---|---|
| 1 | Furnish affidavit on non-judicial stamp paper |
| 2 | Furnish notarized affidavit for rectification of charges |
| 3 | Furnish consent/confirmation of charge holder for filing omission/rectification |
| 4 | Furnish certified true copy of instrument creating/modifying/satisfying the charge |
| 5 | Elaborate the reasons for condonation of delay |
| 6 | Elaborate the reasons for omission or misstatement of any particular |
| 7 | Clarify the details for particulars of property or assets charged including complete address and location |
| 8 | Others |
Useful Links
Frequently Asked Questions (FAQs)
Q1. When must CHG-8 be filed instead of CHG-4? CHG-4 can be filed with additional fees up to 300 days from the date of satisfaction. If filing is beyond 300 days, CHG-8 must first be filed with the Regional Director for condonation of delay, before CHG-4 can be processed.
Q2. Can CHG-8 be used to correct errors in CHG-1? Yes. CHG-8 can be filed for rectification of omissions or misstatements in CHG-1 (creation/modification), CHG-9 (debenture charge), or CHG-4 (satisfaction).
Q3. What documents are required for rectification through CHG-8? An affidavit and confirmation from the charge holder are mandatory for rectification applications, along with the relevant charge instrument.
Q4. Is the Regional Director’s approval guaranteed? No. The Regional Director reviews the application and may approve, reject, or seek clarification (as indicated by the rejection codes). A reasoned application with proper supporting documents improves the chances of approval.
Q5. Who can file CHG-8? The company (through its authorised officer) or any other interested person — such as the charge holder, ARC, or assignee — can file CHG-8.
Q6. Is there a separate fee for CHG-8? Yes. CHG-8 has its own fee structure based on authorised share capital, which is different from the normal filing fees of CHG-1/CHG-4. No additional delay fee applies to CHG-8 itself.
Disclaimer
This article is based on the official Instruction Kit published by the Ministry of Corporate Affairs (MCA), Government of India. While every effort has been made to ensure accuracy, the content is intended for general guidance purposes only. MCA forms, rules, and fee structures are subject to change through amendments to the Companies Act, 2013 or notifications issued thereunder.
In case of any inconsistency or doubt, readers are advised to refer to the official MCA helpkit and resources available on MCA website.