Form MR-1: Complete Guide to Return of Appointment of Managerial Personnel
Form MR-1 is the web form filed with the Registrar of Companies to report the appointment of managerial personnel — a Manager, Managing Director, or Whole-time Director. It is governed by Sections 196 and 197 and Schedule V of the Companies Act, 2013 read with Rule 3 of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014.
Time limit: The return must be filed within 60 days of the appointment.
Who Should File MR-1 / When is it Filed
Any company that appoints a Manager, Managing Director, or Whole-time Director must file a return of such appointment in Form MR-1 within 60 days of the appointment.
Important Checkpoints Before Filing
- Applicant must be registered on the MCA portal, and the company must have a valid, approved CIN
- DSC attached to the webform must be registered on the MCA portal against the DIN/DPIN/PAN/Membership number provided
- Signing authority must have a valid, non-expired, non-revoked DSC and an approved DIN/DPIN or valid PAN/Membership number
- A valid, approved SRN of Form MGT-14 (if any) must be available, and the purpose of the resolution in MGT-14 must match the purpose entered in MR-1
- A valid, approved SRN of Form MR-2 (if any) must be available, with a matching purpose
- MR-1 cannot be filed if the appointee is under 21 years of age at the time the Board Resolution is passed
- Additional details that don’t fit within a field can be provided as an optional attachment
Step-by-Step Filing Process
- Login to MCA portal → MCA Services → E-Filing → Company Forms Download
- Navigate to the header “Appointment / Change related filings”
- Access “Return of appointment of Managerial Personnel (MR-1)”
- Enter/search/select CIN
- Fill up the application
- Optionally save as draft (enabled once CIN is entered)
- Submit the webform and note the SRN
- Affix DSC
- Upload the DSC-affixed PDF on MCA portal
- Pay Fees (within the standard SRN/upload/payment windows)
- Receive acknowledgement
Mandatory Attachments
| Attachment | Mandatory? |
|---|---|
| Copy of Board Resolution | Mandatory |
| Copy of certificate by the company (as specified in the kit) | Mandatory in specified cases |
| Optional attachments (up to 5) | Optional |
- Format: PDF or JPG; each attachment up to 2 MB
Signing Requirements
- Digitally signed by Director / Manager / Company Secretary / CEO / CFO
- Certificate by Practicing Professional is optional in certain cases; a CA/CS/CMA (whole-time practice) provides membership/certificate of practice number where obtained
Fee Structure
Normal Fee — Companies with Share Capital
| Nominal Share Capital (INR) | Fee (INR) |
|---|---|
| Less than 1,00,000 | 200 |
| 1,00,000 to 4,99,999 | 300 |
| 5,00,000 to 24,99,999 | 400 |
| 25,00,000 to 99,99,999 | 500 |
| 1,00,00,000 or more | 600 |
Companies without share capital: ₹200
Additional (Delay) Fee
Event date: date of passing the Board Resolution; time limit for filing: 60 days.
| Period of Delay | Additional Fee |
|---|---|
| Up to 30 days | 2× normal fee |
| More than 30 up to 60 days | 4× normal fee |
| More than 60 up to 90 days | 6× normal fee |
| More than 90 up to 180 days | 10× normal fee |
| More than 180 days | 12× normal fee |
Processing Mode
Form MR-1 is processed in STP mode — taken on record electronically without further processing. There is no provision for resubmission.
Useful Links
Frequently Asked Questions (FAQs)
Q1. What is the time limit for filing MR-1? Within 60 days of the appointment of the Managing Director, Whole-time Director, or Manager.
Q2. Can MR-1 be filed for an appointee under 21 years of age? No — the webform cannot be filed if the appointee was below 21 years of age at the time the Board Resolution was passed.
Q3. Is an MGT-14 SRN always required? A valid, approved MGT-14 SRN is required where applicable, and its stated purpose for passing the resolution must match the purpose entered in MR-1.
Q4. Is MR-1 processed with scope for resubmission? No — it is processed in STP mode with no resubmission facility, so accuracy before submission is essential.
Q5. What happens if MR-1 is filed late? Additional fee applies, ranging from 2 times to 12 times the normal fee depending on the period of delay beyond 60 days.
Disclaimer
This article is based on the official Instruction Kit published by the Ministry of Corporate Affairs (MCA), Government of India. While every effort has been made to ensure accuracy, the content is intended for general guidance purposes only. MCA forms, rules, and fee structures are subject to change through amendments to the Companies Act, 2013 or notifications issued thereunder.
In case of any inconsistency or doubt, readers are advised to refer to the official MCA forms download page and resources available on the MCA website.